Hospitality

Accommodation

• Accommodation will be provided starting November 10, 2017, from 4 PM (in time for the inauguration ceremony) till November 12, 2017
• Participants can avail of the facilities for the full duration from November 10 to November 12 afternoon or any number of intervening days, subject to availability
• Owing to limited availability of accommodation, allotment will be done at the discretion of IIM Udaipur and Team Solaris 2017 on first-come, first-serve basis
• Accommodation facilities will be provided in hostels and guesthouse for participants in the form of shared spaces. Mattresses and pillows will be provided for the same. Separate facilities will be provided for men and women
• Meal coupons will be provided along with the accommodation and the participant which can be used to buy food from various stalls/mess, which will be set up on for the duration of Solaris for the same
• All participants who will be availing the accommodation facilities will have to abide by the rules and regulations laid down by IIM Udaipur and Team Solaris 2017. Any instances of misbehaviour or violation of the rules will lead to termination of the services immediately
• Participants will have to carry valid photo ID with them at all times while on campus
• For boarding and lodging, we'll be charging Rs.250/day per head, out of which Rs.150 will be the coupons for food and Rs.100 will be the non-refundable charges for accommodation. Food coupons if unused can be returned and the refund shall be granted
• Participants visiting the IIM Udaipur campus for on-campus rounds will have their accommodation arrangements made in advance by the organizing teams for the respective events.

Travel

• Travel reimbursement will be provided to the finalists of on-campus rounds of events
• Teams from cities other than Udaipur, who have been shortlisted to participate in the final rounds of Flagship events during Solaris 2017, can avail of travel reimbursement
• The reimbursement amount will be a maximum of INR 1000 per head or the cost of travel (whichever is lower) for a to and fro trip to Udaipur
• Participants will need to produce travel tickets and valid photo for every team member while availing travel reimbursement. Reimbursement will not be provided if the same are not produced
• Participants are also advised to carry photocopies of the documents mentioned above to submit while availing of travel reimbursement
• Reimbursement will be provided only for to and fro travel, and not for one-way travel
• Participants can choose to make their own arrangements for accommodation or can opt to avail accommodation on campus. In case of the latter, they are requested to inform their respective event POCs in advance regarding the same, specifying day, date and time of arrival on campus
• In case of doubt regarding whether travel reimbursement will be provided for the event you are participating in, kindly reach out to the respective event POCs. The details can be found in the Event Description tab on the event’s page